DIRECTIVES

Dear FIG affiliated Member Federation,

Following the decision of the FIG Executive Commission, the Gymnastics Federation of Slovenia has the pleasure to invite your Federation to participate in the aforementioned official FIG World Challenge Cup.

Slovenian Gymnastics Federation

Contact person: Head office

Koprska 29, 1000 Ljubljana, Slovenia

Phone:+386 1 256 66 22 / mobal phone: + 386 40 256 661

E-mail: info@gimnasticna-zveza.si

www.gimnasticna-zveza.si

Fédération Internationale de Gymnastique (FIG)

Contact Person : Terhi Toivanen

Avenue de la Gare 12

1003 Lausanne

Switzerland


Tel : +41 (0)21 321 55 10 / Direct +41 (0)21 321 55 33

Fax: +41 (0)21 321 55 19

e-mail : ttoivanen@fig-gymnastics.org

website: www.fig-gymnastics.com

Koper, Slovenia

VENUE – Reade more

A detailed list of JF/SPIETH equipment to be used for this World Challenge cup will be published on the FIG web site.

The competition will be organized under the following FIG rules, as valid in the year of the competition, except for any deviation mentioned in the World Challenge Cup Rules in Artistic Gymnastics :

  • Statutes
  • Technical Regulations
  • License Rules
  • Code of Points and relevant Newsletters
  • Rules for the FIG World Challenge Cup Seriesin Artistic Gymnastics
  • General Judges’ Rules
  • Specific Judges’ Rules for Artistic Gymnastics
  • Medical Organization of the Official FIG Competitions
  • Anti-Doping Rules
  • Media Rules
  • Apparatus Norms
  • Advertising and Publicity Rules
  • Accreditation Rules
  • Regulations for Awards Ceremonies and subsequent decisions of the FIG Executive Committee.

Federations which have not fulfilled their financial obligations towards the FIG (e.g. annual membership fees, unpaid invoices, etc.) will not be allowed to participate in this World Challenge Cup.

Federations which have not fulfilled their financial obligations towards the Local Organizing Committee by the given deadline in these Directives may still have the possibility to participate, but the LOC will not guarantee the hotel booking, meals and local transportation.

The Organising member federation may invite FIG member federations in good standing at their discretion, but must invite at least all Member Federations which had:

  • gymnasts ranked 1-50 in the qualification competitions per apparatus at the last World Championships for the 2018 World Challenge Series) preceding the respective World Challenge Cup Series.

Only senior gymnasts in good standing with the correct age and holding a valid FIG License may participate. The Organizing Committee will be responsible for checking the validity of the gymnasts’ licenses. No gymnasts will be accepted without a valid FIG License at the deadline of the Nominative Registration. While the Organizing Member Federation may limit the maximum number of gymnast per delegation, except for the eligible gymnasts, the maximum size of the invited delegation is as follows:

Delegation member Men Wome n Joint
Head of Delegation 1 1 1
Team Manager 1 1 2
Coach (max. 1 per gymnast*) 3 3 6
Gymnasts 6 4 10
Medical Doctor 1 1 1
Paramedical staff 1 1 2
Judges 2 2 4

* including Wild card and “hors concours” gymnasts

Age limit for MAG: 18 years (born in 2000 or before)

Age limit for WAG: 16 years (born in 2002 or before)

Definitive and Nominative Registrations must be made exclusively on-line via the FIG website (http://www.fig-gymnastics.com). These on-line registrations will only be accepted from FIG Gymnastics Member Federations.

Registrations and payments made after the gymnasts’ drawing of lots will not be accepted and the Delegations members concerned will not be authorized to participate.

 

Definitive registration March 30th 2018

(2 months prior to the event)

Midnight Swiss

Nominative registration April 30th 2018

(4 weeks prior to the event)

Midnight Swiss Time

 

Late registrations are subject to fines as follows:

Fine for missing or late Definitive Registration CHF 750.-
Fine for missing or late Nominative Registration CHF 500.-

The non-reimbursable cost for the Entry Fee (approved by the FIG) is of 35 EUR per gymnast.

The payment of the entry fee must accompany the Definitive registration on March 30th2018 at the very latest.

At the time of arrival, every delegation will be brought to the Accreditation centre in the Official hotel where they will receive a welcome package including all relevant information and the accreditations, which will allow access into the training and competition halls. The accreditation is personal and non-transferable and must be used at all times. In case of loss, the Head of Competition must be contacted immediately.

The participants which will not book their arrangements through the OC, the price for accreditation is 100 € per person and include also local transportation and farewell dinner.

The Individual Apparatus Competitions for World Challenge Cup competitions consist of:

Qualifications and Apparatus Finals

Qualifications:

  • Participation is limited to 2 gymnasts per NF on each apparatus.
  • The Organizing Member Federation is allowed to add (only for the qualifications) “hors concours” competitors. These competitors are in addition to the official competitors of the Organizing Member Federation, they must be named at the time of the closing of the nominative registration and they cannot qualify for the Finals. They are not eligible to receive World Challenge Cup points, they must not appear on the official results lists and they will have to start first at every apparatus.
  • The Organizing Member Federation is allowed to name a max. of “4 hors concours” competitors in Women’s Artistic Gymnastics and a max. of “4 hors concours” competitors in Men’s Artistic Gymnastics for a total of 8 “hors concours”gymnasts (i.e. while one “hors concours” gymnast can compete on more than one apparatus, not more than one “hors concours” gymnast can compete on an apparatus).
  • FIG Competition III rules will be applied for vault.
  • In case of a tie at any place, the tie-breaking rules as set up for the Olympic Games shall be applied (Technical Regulations, Section 2).

Finals:

  • The best eight gymnasts per apparatus from the qualifications qualify for the Finals
  • Participation is limited to 2 gymnasts per NF and each apparatus.
  • In addition, the Organizing Member Federation has the right to a limited number of Wild Cards to guarantee the participation of the Host Country gymnasts in the Finals (maximum 1 man and 1 woman gymnast only at one apparatus each).
  • These “Wild Card Gymnasts” must have participated at the respective apparatus in the qualification.
  • “Wild Card Gymnasts” will receive medals, prize money and World Challenge Cup points.
  • FIG Competition III rules will be applied for vault.

In case of a tie at any place, the tie-breaking rules as set up for the Olympic Games shall be applied.

The gymnasts’ drawing of lots for all World Challenge Cup events will take place at the FIG Office in Lausanne (SUI) within two weeks after the closing date of the nominative registration.

May 29th, 2018 Tuesday Arrival of the delegations / optional training in competition hall from 4 p.m.
May 30th, 2018 Wednesday Morning optional training in competition hall

Afternoon official training in the competition hall

Orientation meeting (21:00)

May 31st, 2018 Thursday Qualifications MAG – WAG
June 1st, 2018 Friday Qualifications MAG – WAG
June 2nd, 2018 Saturday Finals MAG – WAG / Farewell Dinner at 7 p.m.
June 3rd, 2018 Sunday Finals MAG – WAG
June 4th, 2018 Monday Departure of the delegations
Mrs. Nusa Semic

Koprska 29

1000 Ljubljana, Slovenia

nusa@gimnasticna-zveza.si

The Press officer of the Slovenian Gymnastics Federation will be present. All the national and local media will report and advertise the event. Television broadcast will be provided as well.

Media officer:

Mr. Kristijan Erjavec (TBC)

ke@sta.si

More information at:

http://www.slogym.si

 

 

Event will be covered on the Host Facebook profile:

https://www.facebook.com/worldchallengecupslo/

A MD will be present at all the official trainings and competition and will comply with the medical assistance requirements.

Splošna bolnišnica Izola

Polje 40, 6310 Izola

Phone: +386 5 660 63 99

The Organizing Member Federation will provide at its own charge a minimum of 6 doping controls, 3 for Women and 3 for Men.

Please verify immediately with your travel agent or the Slovenian Embassy or Consulate in your country if a visa is required for your travel to Slovenia. The Organizing Committee will be happy to assist each Delegation member with an official invitation letter, provided that the request is made before March 30th2018 to the LOC. Please note that if the delegation should require the invitation letter in the material form the non-reimbursable postage fee (DHL) of 50 € will be applied.

The request must include the function, full name, gender, date of birth, citizenship and passport number, passport expiry date, the arrival and departure dates of the Delegation Member as well as the city the visa application support letter must be sent to.

The Host Federation, the Organizing Committee and the FIG will not be held responsible for any liabilities in case of accidents, illness, repatriation and the like. The FIG Technical Regulations foresee that all participating Federations are responsible for making their own arrangements to have the necessary valid insurance coverage against illness, accidents and for repatriation for all the members of their Delegation. The LOC will verify the insurance upon arrival of the delegation members (e.g. cover note or photocopy of the valid policy). Delegation members with insufficient insurance cover must inform the LOC in advance.


The LOC will subsequently offer insurance at the Federations own charge as follows: 25 € per person/day.

The invited participating federations must pay for the travel costs of their delegation members.

The Travel Schedule Form must be returned to the LOC by April 30th2018.

The local transportation for delegations will be free of charge on the following routes:

–  Ljubljana airport (Letališče Jožeta Pučnika) and Ljubljana or Koper railway station to the hotel and back on the official arrival and departure days.

– Transportation from the Salinera Resort Strunjan, to the competition/training venue will be provided.

Transportation from other nearby international airports (Zagreb, Pula, Trieste, Venice) can be arranged at additional cost. Please contact the LOC for details.

Ordered additional transportation that is not cancelled at least 3 days ahead will be charged to the delegation in full. No show situations will be charged to the delegation in full.

The accommodation costs include accommodation with breakfast, local transportation and the farewell dinner and are as follows per person and per night:

SALINERA RESORT STRUNJAN – 10 km form Arena Bonifika, Koper

Strunjan 14, 6320 Strunjan

TEL.: +386 (0)5 690 70 00

https://www.hoteli-bernardin.si/en/accommodations/salinera-resort/hotel-salinera

 

OFFICIAL HOTEL: HOTEL SALINERA (accreditation centre)

HOTEL OLEANDER***(limited number of rooms available)

Strunjan 17, 6320 Strunjan

http://www.oleander.si/

 

Single room

90 € per person per night in sigle room

Double room

80 € per person per night in double/twin room

 

STRUNJAN APARTMENTS **

Apartments for two (2) persons – 77 € per person per night

Apartments for three (3) persons – 72 € per person per night

 

SALINERA APARTMENTS ***

Apartments for three (3) persons – 75 € per person per night

Apartments for four (4) persons – 70 € per person per night

 

Please accommodate in the apartments as many people as the capacity of the apartments are, otherwise we will have to charge you the higher prices.

 

All participants, who will be accommodated in apartments, will have breakfast and other meals (if they order) in the restaurant of the Hotel Salinera.

 

The prices charged for the hotel rooms will not exceed the usual hotel rates. While the Accommodation Form must be returned to the OC as soon as possible but no later than by April 30th2018, the number of certain type of hotel rooms is limited, therefore they will be allocated on a “first come, first serve” basis.

The invited participating federations must pay for the accommodation expenses of their delegation members (see exception herein below).

Cancelation policy:

The full costs for the accommodation and meals must be paid to the OC by March 30th2018 as follows:

At the time of the Definitive entry – March 30th2018(2 months prior to the event) provisional reservations are to be placed with the LOC which must be accompanied by 50% payment of the accommodation and meals costs. Entries without the payment of the 50% of the accommodation and meals costs will be considered as invalid and will be refused. The remaining 50% of the Accommodation costs must be paid by April 30th2018.

In case of room cancellations until March 30th2018the OC will refund the complete amount of annulled rooms and meals. In case of room cancellations until April 30th2018 the OC will refund 50 % of the amount of annulled rooms and meals. In case of room cancellations after April 30th2018, no claims of refunds will be accepted.

 

All the accommodation packages include breakfast.

 

Other meals (lunch and dinner) will also be available at a price of 15 € per person per meal (i.e. one dinner 15 €, one lunch 15 €). Meal forms must be returned to the OC by April 30th2018 at the very latest.

The invited participating federations must pay for the meals expenses of their delegation members (see exception herein below).

 

All the meals will be served in the restaurant of the Hotel Salinera.

 

The Deadlines for meals reservations as well as their payment are the same as it is for the accommodation. Cancelation policy for accommodation is applicable for meals as well and is stated in the previous section above.

The final banquet will be organized 2ndJune 2018, at 7 p.m. at Salinera Resort Strunjan and will be free of charge for the participants booking their arrangements through the OC or pay accreditation.

The FIG Technical Delegates will be designated by the FIG.

The FIG Technical Delegates will serve as Presidents of the Superior Jury.

Each Judge’s panel will be composed as follows:

  • 2 D judges, minimum 4 E judges, plus 1 Supervisor

The number of judges’ panels will be decided by the organizing member federation depending on the number of participating competitors and judges. Not more than one judge per Federation per panel will be permitted (except for time and line judges).

The judges’ panels are set up by a draw from the judges present at the event. The draw must be directed by the MAG and WAG Technical Delegates. The participating member federations must send minimum one qualified judge for MAG if they participate with male gymnasts and one qualified WAG judge if they participate with female gymnasts.

The Organizing Member Federation will apply a fine of CHF 2’000 per missing judge (to be paid to the LOC) should a federation fail to bring the required number of judges. This fine must be paid to the LOC by April 30th2018.

The Organizing Member Federation is responsible that there are enough FIG brevetted judges present with the appropriate valid category of brevet for their function. Should there not be sufficient judges as per the on-line nominative registration, the Organizing Member Federation must propose to the FIG for approval the name of neutral additional judges to complete the panels (plus 2 reserves, 1 man and 1 woman). These judges, once approved, have to be invited at the cost of the Organizing Member Federation. Such invitation must be made through the respective Member Federation. Should the Organizing Member Federation fail to propose names for additional judges, the FIG Office in consultation with the TC Presidents concerned will invite these judges at the cost (in terms of international and local travel, accommodation and meals) of the Organizing Member Federation. For additional judge’s requirements see the Specific Judges’ Rules.

Should IRCOS not be available, the Organizing Member Federation will provide another video control system which allows to treat inquiries and records all exercises of the competition in a quality which allows to judge the exercises.

The organising member federation must pay the following minimum Prize Money (amounts in Swiss Francs – CHF): CHF 2’800.- per apparatus.

The Prize Money, free of any deductible taxes, will be distributed in CHF as follows:

World Challenge Cup – Prize Money in CHF
Ranking Individual Apparatus
1 800
2 600
3 400
4 300
5 250
6 200
7 150
8 100

 

No prize money, medals and World Challenge Cup Ranking Lists points will be given, if there are less than 4 participating federation in per apparatus.

In principle, the results and the updated FIG World Challenge Cup Ranking List will be published on the FIG web site within 24 hours after the end of the competitions provided that all the requirements before and after the competitions are duly respected by the Organizing Member Federation.

Separate men’s and women’s World Challenge Cup Ranking Lists are established for Individual Apparatus Competitions (i.e. for each apparatus). These lists begin with the first World Challenge Cup event of the year and end with the last World Challenge Cup event of the year as follows:

 

  • 6 World Challenge Cup Ranking Lists for Men and 4 World Challenge Cup Ranking Lists for Women

 

Men

  • Floor
  • PommelHorse
  • Rings
  • Vault
  • Parallel Bars
  • Horizontal Bar

Women

  • Vault
  • Uneven Bars
  • BalanceBeam
  • Floor
Rank Points
1 30
2 25
3 20
4 18
5 16
6 14
7 12
8 10
9 8
10 7
11 6
12 5

 

The gymnasts with the same final score will receive the same World Cup Points.

In case less than four federations participate per apparatus, no World Challenge Cup Points, no medals and no prize money will be given.

The winner of the annual World Challenge Cup Series is the gymnast with the highest number of points for each apparatus after the last event of the year as follows:
  • If 4 World Challenge Cup Competitions take place per year, the best 3 are counted
  • If 3 World Challenge Cup Competitions take place per year all points are counted

A special award ceremony must be held at the last World Challenge Cup competition of the year in which the World Challenge Cup winners shall receive a Cup.

Should there be a tie after the last competition, it will be broken as follows:

The number of ranks of the counting competitions achieved by the respective gymnast will be added and the gymnast with the lowest total will prevail.

If there is still a tie, the gymnast who has participated in the greater number of Finals of the counting competitions will prevail.

If there is still a tie the total score of the counting exercises will be added and the gymnast with the highest total will prevail.

If there is still a tie, he total execution score of the three counting exercises will be added and the gymnast with the highest total execution score will prevail.

It there is still a tie, the tie will not be broken.

Payments should be made to:

Beneficiary:

Gimnastična zveza Slovenije

Koprska 29

1000 Ljubljana

Slovenia


Bank details:

DEZELNA BANKA SLOVENIJE D.D.

KOLODVORSKA ULICA 9

1000 LJUBLJANA

SWIFT: SZKBSI2X

IBAN SI56 1910-0001-0037-323 (account)


Each participating member Federation is kindly requested to integrate the payment’s purpose as follows: Koper 2018_name of the Federation.

 

The participating federation is responsible for covering all bank fees in connection with the bank transfers.

FIG advertising and publicity norms must be respected.

For the World Challenge Cup competitions television coverage is compulsory.

The Organizing Member Federation must guarantee the production of a basic feed (international signal). Please refer to Reg 12.3 of 2017-2020 Rules for the FIG World Challenge Cup Series in Artistic Gymnastics for additional information.

Gymnastics for additional information.

Host Broadcaster:

RTV Slovenija

Kolodvorska 2

1550 Ljubljana, Slovenia

 

Definitive Registration (on line) March 30th 2018
Nominative Registration (on line) April   30th 2018
Visa Request Form March 30th 2018 at the very latest
Travel Schedule Form April   30th 2018 at the very latest
Accommodation Form April   30th 2018 at the very latest
Meals Form April   30th 2018 at the very latest
Payment of the Entry Fee March 30th 2018
Payment of the Accommodation Costs March 30th 2018
Payment of the Meals March 30th 2018
Payment of the fine for missing judge April   30th 2018 at the very latest

 

Koper, the oldest town in Slovenia. Is a city in southwestern Slovenia, with the other coastal towns Ankaran, Izola,Piran, and Portorožwith a characteristic Mediterranean climate. The nearest airport is in Trieste, Italy (64 km), although Ljubljana is about 100 km away.